Integrating PowerApps, Power BI and Flow to Create Realtime Streaming Applications

Summary:  Integrating PowerApps, Microsoft Power BI, and Power Automate enables real-time apps where data is captured via PowerApps, processed by flows, and visualized instantly in Power BI dashboards—boosting responsiveness and driving faster, data-informed decisions.

Data is the lifeblood of modern business, and now we’re generating more than ever. But the collection of piles of digital information isn’t of much use unless the organization is able to process it in a sensible way. And, that’s where business intelligence software comes to the rescue. Power BI pulls the data together and processes it into intelligent insights using visually compelling and easy-to-process graphs, charts, and documents. This allows users to generate and share clear and useful insights into what’s happening in the business. Just think about how implementing a platform can help you such useful information to help you make actionable decisions? In this post, we’re going to discuss how integrating PowerApps, Power BI, and Flow will help you to create real-time streaming applications. So, let’s get started.

How Integration Works: Step-by-Step?

Here, we will demonstrate how integrating PowerApps, Power BI and flow will help you to create a streamline application by creating a scoreboard application.

Step 1: Let’s create an app workspace to host the application

Log in to PowerBI.com and then move towards Workspaces -> New Workspace.

Step 2: Navigate to the workspace content view

Step 3: Let’s create a streaming dataset

To create a streaming dataset, click -> create and then select -> streaming dataset

Step 4: Let’s set the streaming dataset to be API based

Now click on API and then select Next

Step 5: Set streaming dataset properties

In order to set the streaming dataset properties, you need to configure the below variables;

• Add the fields:
• Score as NUMBER
• Personas TEXT form
• Contest as TEXT form
• Date as DATA TIME format.

Step 6: Creating a report to display the streaming dataset

In order to generate a dataset report, select the dataset. Then select the chart glyph for the dataset that was just created in step 5.

Step 7: Add a visual to display the score by a person

In order to display a person’s score in visual, drag the scoreboard to the design canvas. The default value should be the clustered column chart, and once the value is set, add the person as the axis.

Step 8: Pin the column chart to the scoreboard dashboard

In order to pin the column chart, click the pushpin glyph from the visual and save the report with the name “Scoreboard”.

Step 9: Create a new dashboard

To create a new dashboard, select -> New dashboard and name it as “Scoreboard”, and click pin.

Step 10: Adding PowerApps to the PowerBI report

In the Power BI visuals, click the ellipsis and select -> Import from the marketplace. Now search for PowerApps and select -> PowerApps Preview

Step 11: Creating a Powerapps app with PowerBI Custom Visual

Now drag the field names ,contest, person, and score to the PowerApps custom visual

Step 12: Add Rating Control to the PowerApps application

Step 13: Now add a button control to the PowerApps application

In order to confirm or cancel the report, you need to add a button control to the app.

Step 14: Add a text input control in the app

In order to allow user input data, you need to enter text control in the app.

Step 15: Add a label control to the PowerApps application

Step 16: Create a new flow and attach it to the PowerPoint presentation

Step 17: Add PowerBI action to the flow

• Once the flow is created, you can add PowerBI action to the flow.
• Now set the workspace that you created in step 1
• Set the dataset “scoreboard” that you set in step 5
• The table created will be called “Real-Time Data”.

Step 18: Set Every field as “Ask in PowerApps”

Set every field as “Ask in PowerApps”. For the very first field, this option comes default. For the rest of the fields, you need to click on the “See More” option to set as above.

Step 19,20,21,22 has the same step. So you can add all screenshots in one step and ignore the rest steps.

Step 19: Save your flow.

Once you’ve set all the fields, you can save your flow.

Step 20: Connect your button with the flow

Navigate to the powerapps tab and select your flow. This will add a parameter to the flow for every field in the database.

Step 21: Supply the flow parameter

Set the score flow parameter to value the rating control. Now set the below values.

Person -> TextInput

Contest -> “MBAS”

Date -> NOW()

Step 22: Save the powerApps application

Under the file menu, select -> SAVE. Name your app and select the Save button.

Step 23: Pin the PowerApps app to the dashboard

Navigate -> PowerBI tab. In the upper right-hand corner, select -> Pin Visual. Now select the Scoreboard dashboard created above.

Step 24:  Test Integrating PowerApps

In order to test, type a person’s name and select a score and update the column chart. You have successfully created an application.

I hope the above blog will help you to build and integrate the best PowerApps Software. Have you ever tried such integration before? Do let us know your experience.

Key Benefits of Integration

• Real-Time Insights: Visual dashboards that reflect changes instantly.
• Automation: Streamline repetitive tasks and reduce manual errors.
• Custom Solutions: Build apps tailored to your business processes without coding expertise.
• Scalability: Easily extend solutions across departments or teams.
• Actionable Alerts: Trigger emails, notifications, or other workflows based on live data.

Conclusion

Let’s talk about what happens when you combine PowerApps, Power BI, and Microsoft Power Automate it’s like giving your business a live wire to every critical operation. Picture this: warehouse managers seeing inventory updates the second stock moves, customer service teams auto-triggering follow-ups before clients even hang up the phone, or production floors spotting bottlenecks as they happen. That’s not future-talk – that’s what these tools deliver right now, with drag-and-drop simplicity.

At the heart of it all? Microsoft PowerApps. I’ve watched supply chain staff – folks who’ve never coded a day in their lives – build apps that track shipments across three continents. They just point, click, and suddenly their phone’s showing live delivery routes with delay alerts. No waiting for IT. No budget-busting development cycles. Just a lunch break spent solving problems that used to take weeks.

If your competitors aren’t using this yet, here’s your edge: real-time visibility that adapts as fast as your business changes. Not next quarter. Not after some lengthy implementation. Now. The only question is – what will you build first?