Capex Application

Automate and Simplify Your Capex Approval Process

A modern Capex Management Application built with PowerApps, SharePoint, and Power Automate — designed to replace Excel, enforce approval hierarchies, and improve financial decision-making.

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The Challenge

Managing Capex approvals through Excel and emails leads to:

Manual errors and duplication of data
Lack of transparency in approvals
No role-based access or hierarchy enforcement
Slow, inconsistent approval cycles
No audit-ready central repository

Our solution addresses all of these challenges with an end-to-end digital approval workflow.

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Key Features

Centralized request management with filters and search
Detailed Capex submission form with cost breakdowns and timelines
Automated, role-based approval workflow
Notifications on every action (approval/rejection)
User and role management by Admins
Automatic GL code assignment on final approval
Secure, audit-ready recordkeeping with SharePoint

Application Screens

Screen 1: Capex Request Listing Page

The home screen for project owners:

Displays all Capex requests created by the user.
Search and filter by project name, status, or date range.
Action items allow users to view details or edit existing requests.

Screen 2: Request Submission Form

The project owner’s request entry screen, designed to capture every detail:

Project Name, Location, Type, and Description
Budget Amount (auto-calculated from estimates)
Cost Breakdown (itemized expenses for clarity)
Timeline (planned budget utilization across months/quarters)
Expected Cost Savings
Attachments (quotes, drawings, supporting docs)

Once submitted, the request automatically enters the approval workflow.

Screen 3: Approval Dashboard

For approvers at different hierarchy levels (Plant Manager, Executive Member, CFO, CEO, Board):

See a list of pending requests routed to them.
Review project details, costs, savings, and attachments.
Approve or Reject with comments in just one click.
Automatic notifications are sent to the requester after each decision.

User & Role Management (Admin Panel)

For administrators and board members, a powerful control center:

Define roles and permissions for each user (e.g., Project Owner, CFO, Board).
Mark users as active or inactive.
Reassign roles such as VP, Executive Member, or Plant Manager.
Ensure compliance by maintaining strict role-based workflows.

Business Impact

By moving from Excel to this automated system, organizations achieve:

60% faster approval cycles
Full transparency and accountability at every stage
Error-free requests through auto-validation
Secure, audit-ready central repository in SharePoint
Better financial decision-making with structured, role-based approvals

All Screen

Ready to modernize your Capex approval process?

See how our PowerApps, SharePoint, and Power Automate solution can help your business streamline approvals and improve compliance.

THOUSANDS TRUST FAIRSTONE

Hear It from Our Clients Themselves

We appreciate the trust our clients have in us. Their experiences drive us to provide excellent financial solutions. Get to know their stories and check out how Fair stone is having a positive impact. Your satisfaction means everything to us.

Indonesia

Sonat Yalcinkaya

Founder & CEO of Soyaka

"I am the founder and CEO of the Shox application and Soyeka AI.I've been working with the Concetto Labs team for about two years at this point. They have worked with us in a very productive, supportive, and collaborative manner ever since day one.I appreciate you talking with me."

Botswana

James Mukabi

Founder & CEO of Kgalagadi Pharmacy

"I'm James Mukabi from Botswana, and I'm a happy customer of Concetto Labs.In order to create our new medicine delivery app, we built Concetto Lab.I discovered the Concetto Labs crew to be highly professional and knowledgable about their job when we were developing the app. The crew is welcoming, they listen to you, and they walk you through each step as the project takes shape. Finally, I can attest that the product was precisely what we had envisioned."

USA

Kevin Cooper

Founder & CEO of Skrachy

"I am the creator and CEO of Scratchy, a DJ-focused digital streaming platform.About 2.5 years ago, I approached the Concetto Labs team with nothing more than an idea and a vision.The team at Concetto Labs was able to implement that notion & goal.A streaming platform by the name of Scratchy also has a built-in marketplace, an advertising engine, and a mobile app.Without the Concetto Labs team's devotion & commitment, I'm not sure how I would have been able to do this."

Italy

Francesco Defazio

Founder & CEO of HoliSoft

"My company is a software house, but we have no expertise in web development.We have been working with Concetto Labs for two years.We are very happy with our collaboration because they are very efficient, fast, and also have excellent graphic solution.Thank you, Concetto Labs."

Panama

Andres

Founder & CEO of Fennix Global

"These are a few justifications for choosing Concetto Labs for your upcoming website project.They are quick implementation timeframes, capable & accommodating customer service, and frequent meetings that facilitate seamless project progress.Concetto Lab provide a strong foundation that will meet our demands for a number of years.For anyone searching for solutions for website development, I heartily suggest them."

USA

Mercy Nyamangwanda

Founder & CEO of KAI App

"My name is Mercy. I am the owner of the Kai app, and I had the chance to collaborate with Concetto Labs to have this fantastic software made for me.Because I had the finest experience, I would give it a five out of five. It was always excellent, quite professional, and the software was well-liked.And if I were to work with them again, I'd suggest Concetto Labs to anyone looking to download or make apps."