Problem Statement (Why Change Was Needed)

The client’s Capex approval process was stuck in Excel:

Manual, time-consuming, and error-prone
No role-based approval enforcement
Lack of visibility into request status
Delays in approvals & GL code assignments
They needed a smarter, faster, and fully digital solution.

Problem Statement (Why Change Was Needed)

Our Solution

We built a Capex Application leveraging PowerApps Canvas, SharePoint, and Power Automate, digitalizing the entire request-to-approval lifecycle.

Key Highlights:

Simple, user-friendly interface for submitting requests.
Role-based approval workflows with budget thresholds.
Real-time notifications at every approval stage.
Admin portal to manage roles, permissions & user activity.
Automatic GL code assignment after final approval.

How It Works (Workflow Snapshot)

Step 1

User submits Capex request (Project name, location, budget, cost breakdown, attachments, etc.)

Step 2

Approval escalates based on amount ($5K → Plant Manager, $50K+ → CFO/CEO/Board)

Step 3

Notifications sent at each decision stage

Step 4

Final approval triggers GL Code assignment automatically

Step 5

Centralized SharePoint list ensures audit-ready recordkeeping

Features at a Glance

PowerApps Canvas App (intuitive UI)
Dynamic role-based approvals (Project Owner → Plant Manager → Execs → CFO/CEO/Board)
Real-time Power Automate notifications
Admin control over users & permissions
Finance integration via automated GL codes
Centralized SharePoint recordkeeping

Business Impact

60% faster approval cycles

Improved transparency & accountability

Error-free requests with auto-validation

Audit-ready, secure, centralized process

All Screen

Ready to modernize your Capex approvals?

Let’s build a solution tailored for your organization.

ENQUIRE NOW

THOUSANDS TRUST FAIRSTONE

Hear It from Our Clients Themselves

We appreciate the trust our clients have in us. Their experiences drive us to provide excellent financial solutions. Get to know their stories and check out how Fair stone is having a positive impact. Your satisfaction means everything to us.

Indonesia

Sonat Yalcinkaya

Founder & CEO of Soyaka

"I am the founder and CEO of the Shox application and Soyeka AI.I've been working with the Concetto Labs team for about two years at this point. They have worked with us in a very productive, supportive, and collaborative manner ever since day one.I appreciate you talking with me."

Botswana

James Mukabi

Founder & CEO of Kgalagadi Pharmacy

"I'm James Mukabi from Botswana, and I'm a happy customer of Concetto Labs.In order to create our new medicine delivery app, we built Concetto Lab.I discovered the Concetto Labs crew to be highly professional and knowledgable about their job when we were developing the app. The crew is welcoming, they listen to you, and they walk you through each step as the project takes shape. Finally, I can attest that the product was precisely what we had envisioned."

USA

Kevin Cooper

Founder & CEO of Skrachy

"I am the creator and CEO of Scratchy, a DJ-focused digital streaming platform.About 2.5 years ago, I approached the Concetto Labs team with nothing more than an idea and a vision.The team at Concetto Labs was able to implement that notion & goal.A streaming platform by the name of Scratchy also has a built-in marketplace, an advertising engine, and a mobile app.Without the Concetto Labs team's devotion & commitment, I'm not sure how I would have been able to do this."

Italy

Francesco Defazio

Founder & CEO of HoliSoft

"My company is a software house, but we have no expertise in web development.We have been working with Concetto Labs for two years.We are very happy with our collaboration because they are very efficient, fast, and also have excellent graphic solution.Thank you, Concetto Labs."

Panama

Andres

Founder & CEO of Fennix Global

"These are a few justifications for choosing Concetto Labs for your upcoming website project.They are quick implementation timeframes, capable & accommodating customer service, and frequent meetings that facilitate seamless project progress.Concetto Lab provide a strong foundation that will meet our demands for a number of years.For anyone searching for solutions for website development, I heartily suggest them."

USA

Mercy Nyamangwanda

Founder & CEO of KAI App

"My name is Mercy. I am the owner of the Kai app, and I had the chance to collaborate with Concetto Labs to have this fantastic software made for me.Because I had the finest experience, I would give it a five out of five. It was always excellent, quite professional, and the software was well-liked.And if I were to work with them again, I'd suggest Concetto Labs to anyone looking to download or make apps."